Exam Coordinator

Job Title: Examination Coordinator
Reports to: Branch Coordinator

Specification:

 Responsible self-starter and capable of handling work pressure.
 Self motivated.
 Team player, who values team work, has good team building skills and is able to communicate effectively with all the levels of employees.
 Achieve pre-determined goal.
 Pleasant to work with.
 Discreet, reliable, sensitive and diplomatic.
 Guest driven, friendly, fair as well as approachable with a positive attitude.
 Good health physically fit. Excellent personal grooming and personal presentation.
 Understands and respects local culture and able to adapt to changes.

Skills Required:

 Good communication skills.
 Strong follow-up on the assigned task.
 Effective counseling.
 Adequate computers skills particularly in the use of MS Office.
 Punctuality.
 Fluent English – written & spoken.

Basic Qualification:

 Minimum qualification required is H.S.C; higher educational qualification will be an added advantage.

Competencies:

 Commercial Awareness – Shows awareness of markets and ensures up-to-date knowledge of competitors’. Is financially aware.
 Decision Making – Makes decision based on adequate information and analysis and makes a rational judgment based on the available information.
 Managing the work of others – Works with the orientation to the future; sets clear appropriate and well defined quality objectives. Actively supports autonomy and empowerment through appropriate delivery of work.
 Problem Development – Reconciles conflict and probes for information for more in depth relevant information for decision making. Analyses numerical data and all other source of information in order to draw relevant conclusion and check facts.
 Time Management – Very effectively able to manage time so as to enhance smooth functioning of the organization and also help in decision making.




Main Responsibilities & Duties:

 Data Entry – Entering data and learning to operate the customized software developed for the organization. Data entry would include data like Faculty attendance, student attendance, Enquiry, Enrolment of student for the appropriate academic year, Time table entry, etc.
 Counseling – Calling parents along with the students who are not scoring adequately in the institute’s examination. Also counseling students who have been absent consecutive days.
 Follow Up – Following up on original question papers being submitted by the teacher’s, (Original question paper to be obtained from the respective teacher 10 days in advance from the date of examination), distribution of answer papers to the students (Answer papers to be distributed to the students should not be delayed for more than 7 days after the examination), SMS the marks of the students to their parents, following up on students who have been absent for an examination by sending SMS to their parents.
 Systematic Document Filing – Responsible for systematic filing of the mark sheets and also to make sure that the weekly examination time table is displayed on the notice board along with the portion. And, if any alterations or changes to be notified to the students by the examination head.